While planning an event, questions arise—like how much soft drinks, wine, and other alcohol for party guests will I need? Don't worry if you're confused; we've got you covered. Here's our ultimate guide to planning the drinks menu for gatherings of all sizes.
You'll need to make some decisions concerning the beverages you want to serve; then, you can decide how much to buy. Would you prefer to serve wine and beer along with nonalcoholic choices? Or do you intend to offer a full bar with mixed drinks and specialty co*cktails?
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A Casual Gathering
Especially for casual gatherings, serving only wine, beer, and nonalcoholic drinks is perfectly acceptable- and maybe preferred. Most guests will find a satisfying option, and for the host, a limited alcohol selection simplifies planning and allows you to match the beverage options to your menu. This simple guide helps you decide how many soft drinks and how much alcohol you need for a party to keep guests happy. Get our free take-along chart to help you make smart decisions when shopping for party drinks.
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:strip_icc()/party-drinks-F48MpQ5CqH0AG-h98KLtPD-912fca582bee40dda7879bc1d3f2d966.jpg "Use Our Drinks Chart to Plan Soft Drinks and Alcohol for a Party (1)")
When shopping for soft drinks, sparkling water, and alcohol for a party, include these beverages on your list:
- White wine
- Red wine
- Beer
- Water: mineral and bottled
- Soft drinks: lemon-lime, diet lemon-lime, cola, and diet cola
Customize the list to suit your guests' preferences or to match a theme. For example, you may want to include a sparkling wine for a special celebration or focus on specialty beer choices for guests with sophisticated palates. Also, you'll want to provide nonalcoholic options, such as bottled water, juices, lemonade (like this tasty homemade lavender version), iced tea, soft drinks, or nonalcoholic beer and wine.
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Offering a Full Bar
Obviously, hosting a complete bar will require more thought and investment. If you already have a home bar, you may have a foundation of spirits, mixers, and accents. You'll need to review your inventory to avoid skimping on party favorites or duplicating purchases (a small bottle of bitters or vermouth goes a long way).
For a full party bar, include these elements on your list:
- Wine: red and white
- Beer
- Bourbon
- Gin
- Rum
- Scotch
- Tequila
- Vodka
- Water: mineral and bottled
- Soft drinks: lemon-lime, diet lemon-lime, cola, and diet cola
- Tonic
- Club soda
- Juices: orange, cranberry, and tomato
In addition to these basics, if you're making a signature co*cktail (these are our favorite classic co*cktails) or know your guests' favorite drinks, add the appropriate ingredients to your shopping list.
Editor's Tip
If you plan to offer a full bar, check that you have the necessary tools and appropriate glassware. Consider disposable wine glasses that won't break if dropped for an outdoor gathering. You'll also want to be sure you have the appropriate ingredients to mix and serve a variety of co*cktails.
Check Your Guest List
When it comes to knowing how much you need, the number of guests is the primary determining factor.
Expect one alcoholic beverage per guest per hour.
Knowing your guests' preferences for soft drinks, beer, wine, and alcohol for party beverages will help you calculate your needs. If you're unsure about people's preferences, purchase a variety of drinks with some to spare. Ask your retailer if you can return unopened bottles. Even if you can't return them, most unopened bottles will keep long after the party, so you don't need to be concerned about waste. If you entertain frequently, you may want to shop in quantity to get discounts on large purchases.
To help you with the calculations, we've made the party math simple. Our free Beverage Quantity Guide, available below, offers shopping recommendations for each item you need based on guest count. Whether you have six guests or 50, the chart lists how much you need for each beverage. It provides separate information for casual parties serving only wine and beer and for parties that offer a full bar.
If You Estimate on Your Own
If you'd prefer to make your own estimates, start with these party assumptions:
- Nonalcoholic beverages: Assume guests will drink two servings in the first hour and one for each additional hour of the party. If the weather is warm, expect people to drink a bit more.
- Wine: Depending on your pour, one 750-milliliter bottle provides five to six glasses. During a party, plan one bottle for every two guests.
- Beer: Estimate that guests will drink about 12 ounces (one bottle) every half hour to hour during the party.
- co*cktails: Allow one and a half ounces of liquor for each drink. A 750-milliliter bottle (a fifth) makes about 16 drinks. Figure about a quart of mixer for every three guests.
Remember, not every guest will want every option you offer. Our Beverage Quantity Guide is an easy tool to get the right combination for most parties.
Stock Party Supplies
Along with the beverages, you'll need additional items, like ice, garnishes, glasses, and napkins. Add these items to your shopping list, and you'll be well-stocked with the essentials.
Buy ice. You'll need one and a half to two pounds of ice per guest to keep beverages chilled. Fill a large outdoor cooler or an aluminum beverage tub with ice if you don't have room in the freezer. Keep coolers conveniently near the drink stations or bar, and be sure to keep ice for glasses separate from the ice used to chill bottles and cans. When planning your party, here's a good estimate of how much ice you'll need:
- 6 guests = 10 pounds
- 12 guests = 24 pounds
- 25 guests = 50 pounds
- 50 guests = 100 pounds
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Purchase or rent glasses. Whether you're using real glassware or disposable, expect guests to use multiples. Start with these estimates:
- 6 guests = 16 glasses
- 12 guests = 30 glasses
- 25 guests = 75 glasses
- 50 guests = 150 glasses
Editor's Tip
Reduce the number of misplaced glasses by offering wine or co*cktail tags. Purchase wineglass charms or make your own with wire and a cardstock name tag. Cut the cardstock into a shape that suits your party. Punch a hole and thread the wire through the hole. Write a name on the tag and wrap the wire around a wineglass stem. This technique can also work for some beer glasses. For co*cktails, glue or tie a tag to a co*cktail stirrer and place it in the drink.
Remember co*cktail napkins. Even if you're only serving food at the table, co*cktail napkins protect furniture, mop up minor splashes, and keep guests' hands clean. Plan for the following number of napkins:
- 6 guests = 24 napkins
- 12 guests = 48 napkins
- 25 guests = 100 napkins
- 50 guests = 200 napkins
Choose your garnishes. Especially if you're offering a full bar, you'll want to add finishing touches to mixed drinks. If you only offer beer and wine, consider including slices or wedges of citrus fruits, such as limes and oranges; they're a pleasing addition to specific beer selections. Consider these popular garnish options:
- Oranges
- Lemons
- Limes
- Cherries
- Pineapples
- Green olives
- co*cktail onions
- Fresh herbs, such as mint, basil, or rosemary
Follow these tips to make planning drinks for your party an easy and stress-free experience.
