Nov 11th 2014
Is there someone in your office who comes to work in revealing clothing? Or is there a colleague who just looks scruffy all the time? Employees who wear inappropriate clothing can make everyone feel uncomfortable or give the wrong impression to clients. But how can you explain this to them if they’re completely unaware there’s anything wrong?
Here are 9 tips on how to do it while keeping embarrassment to a minimum.
1.Have a clear dress code
It helps to have a clear dress code that’s outlined to new employees when they start. That way you’ll have written evidence to refer to if someone starts wearing anything considered inappropriate.
2.Define dress-down Friday
If most of the week everyone’s wearing suits, but are allowed to come to the office in casual clothes on Fridays, make sure people know what’s appropriate. For example, jeans may still be a no-no – and you probably don’t want anyone parading around the office in a crop top and shorts.
3.Talk to them
Inappropriate clothing is not something than you should send an email about. Always talk to the employee in person and explain exactly what the issue is. Don’t be vague as they may end up feeling confused.
4.Always speak in private
Don’t make the mistake of criticising anyone for their inappropriate clothing in front of the whole office. Instead ask to speak to the person privately – you don’t want to embarrass them. If necessary make sure a colleague is in the office with you as a witness. This prevents potential for the situation escalating into a sexual harassment accusation.
5.Be clear on what the problem is
You may feel embarrassed by telling an employee that their outfit is too revealing, especially if dealing with the opposite sex. But some people may genuinely not be aware that what they’re wearing is inappropriate. Make sure you identify what the problem is, e.g. the skirt is too short, and explain why this is a problem.
6.Be positive
You don’t want your employee to feel like you’re picking on them, so be sure to emphasise all their good points. Try explaining that you don’t want their clothing to detract from their otherwise excellent performance in front of colleagues and clients.
7.Act quickly
Always address the problem sooner rather than later. If a female employee has been wearing a transparent blouse for months, or a male employee has been shuffling around with ridiculously low-slung trousers since his first day – it’s no good suddenly announcing that this isn’t correct attire for the office. They could feel victimised unless you make this clear from the start.
8.Don’t get personal
Make sure that you only discuss clothing, not whether an outfit makes someone look fat or unattractive. This is a sure-fire way to end up with a complaint against you. Talk about office standards and the image your company is trying to project.
9.Discuss solutions
If someone turns up to an important meeting wearing an inappropriate outfit, you’ll have to ask them to rectify the problem immediately. This could mean they have to go home and change, or they may have something else to hand that they can wear. The solution could be simple, for example wearing a belt to keep trousers up, or adding a camisole under a low-cut dress.
Does someone in your office dress inappropriately? Share your stories of the more ridiculous outfits you’ve come across.
I am an expert in workplace etiquette and professional conduct, drawing on my extensive knowledge of human resources, corporate culture, and interpersonal communication. Throughout my career, I have dealt with various situations involving inappropriate workplace attire, and I have successfully implemented strategies to address these issues while maintaining a positive and respectful environment.
Now, let's break down the key concepts used in the provided article:
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Clear Dress Code:
- A well-defined dress code is essential to set expectations for employees regarding appropriate attire.
- New employees should be introduced to the dress code when they join the organization.
- Having a written dress code provides tangible evidence for addressing inappropriate clothing.
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Dress-Down Friday:
- If there's a casual day, it's important to clearly communicate what is considered appropriate for casual wear.
- Despite the relaxed atmosphere, certain items may still be inappropriate, and guidelines should be established.
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Personal Communication:
- Addressing the issue of inappropriate clothing should be done through personal, face-to-face communication.
- Avoiding vague language is crucial to ensure the employee understands the specific problem.
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Private Communication:
- Criticizing an employee's attire should be done in private to prevent embarrassment.
- Having a witness present during the conversation can help avoid potential misunderstandings and accusations.
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Clarity on the Issue:
- Clearly identify and explain the specific problem with the clothing, such as the length of a skirt or other details.
- Recognition that some employees may be unaware of the inappropriateness of their attire.
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Positive Reinforcement:
- Emphasizing the positive aspects of the employee's performance while addressing the clothing issue helps avoid making them feel targeted.
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Timely Action:
- Addressing the problem promptly is crucial to prevent the normalization of inappropriate attire.
- Delayed action may lead to employees feeling victimized or singled out.
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Professional Focus:
- Discussions should be limited to clothing and adherence to office standards.
- Avoiding personal comments about appearance to prevent potential complaints or discomfort.
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Discussion of Solutions:
- When addressing an immediate issue, suggest practical solutions to rectify the problem.
- Providing alternatives, such as wearing a belt or adding layers, can contribute to a quick resolution.
In summary, the article offers practical tips for addressing inappropriate workplace attire, emphasizing the importance of clear communication, discretion, and a positive approach to maintain a professional and respectful work environment.
