Differences between a finding, a conclusion, and a recommendation: examples - EvalCommunity (2024)

Table of Contents

1. Defining the Terms: What Is a Finding, a Conclusion, and a Recommendation in M&E?
2. Why It Matters: Understanding the Importance of Differentiating between Findings, Conclusions, and Recommendations in M&E
3. How to Identify and Distinguish between Findings, Conclusions, and Recommendations in M&E
4. How to Communicate Findings, Conclusions, and Recommendations Effectively in M&E Reports
5. The Benefits of Clear and Accurate Reporting of Findings, Conclusions, and Recommendations in M&E

1. Defining the Terms: What Is a Finding, a Conclusion, and a Recommendation in M&E?

Monitoring and Evaluation (M&E) is a critical process for assessing the effectiveness of development programs and policies. During the M&E process, evaluators collect and analyze data to draw conclusions and make recommendations for program improvement. In M&E, it is essential to differentiate between findings, conclusions, and recommendations to ensure that the evaluation report accurately reflects the program’s strengths, weaknesses, and potential areas for improvement.

In an evaluation report, a finding, a conclusion, and a recommendation serve different purposes and convey different information. Here are the differences between these three elements:

1.1 Finding

A finding is a factual statement that is based on evidence collected during the evaluation. It describes what was observed, heard, or experienced during the evaluation process. A finding should be objective, unbiased, and supported by data. Findings are typically presented in the form of a summary or a list of key points, and they provide the basis for the evaluation’s conclusions and recommendations.

Findings are an important part of the evaluation process, as they provide objective and unbiased information about what was observed, heard, or experienced during the evaluation. Findings are based on the evidence collected during the evaluation, and they should be supported by data and other relevant information. They are typically presented in a summary or list format, and they serve as the basis for the evaluation’s conclusions and recommendations. By presenting clear and accurate findings, evaluators can help stakeholders understand the strengths and weaknesses of the program or initiative being evaluated, and identify opportunities for improvement.

1.2 Examples of Finding

Here are some examples of findings in M&E:

1. “Program participants reported a high level of satisfaction with the quality of training provided, with 85% rating it as good or excellent.”
2. “The program was successful in increasing the number of girls enrolled in secondary school, with a 25% increase observed in the target communities.”
3. “Program beneficiaries reported improved access to healthcare services, with a 40% increase in the number of individuals accessing healthcare facilities in the program area.”
4. “The program’s training curriculum was found to be outdated and ineffective, with only 30% of participants reporting that the training was useful.”
5. “The program’s monitoring and evaluation system was found to be inadequate, with data quality issues and insufficient capacity among staff to carry out effective monitoring and evaluation activities.”

These findings represent objective, measurable results of the data collected during the M&E process, and can be used to inform program design and implementation, as well as to draw conclusions and make recommendations for improvement.

1.3 Conclusion

A conclusion is a judgment or interpretation of the findings based on the evidence collected during the evaluation. It is typically expressed in terms of what the findings mean or what can be inferred from them. Conclusions should be logical, evidence-based, and free from personal bias or opinion.

Conclusions often answer the evaluation questions or objectives, and they provide insights into the effectiveness or impact of the program, project, or intervention being evaluated. By synthesizing the findings into a cohesive narrative, evaluators can provide stakeholders with a clear and actionable understanding of the program or initiative being evaluated. Conclusions can also inform future planning and decision-making, by identifying areas for improvement and highlighting successful strategies or interventions. Overall, conclusions are a crucial component of the evaluation process, as they help stakeholders make informed decisions about the programs and initiatives they are involved in.

1.4 Examples of Conclusion

Here are some examples of conclusions in M&E:

1. Based on the data collected, it can be concluded that the program was successful in achieving its objective of increasing access to clean water in the target communities.”
2. “The data indicates that the program’s training curriculum is ineffective and in need of revision in order to better meet the needs of participants.”
3. “It can be concluded that the program’s community mobilization efforts were successful in increasing community participation and ownership of the program.”
4. “Based on the data collected, it is concluded that the program’s impact on improving maternal and child health outcomes is limited and further efforts are needed to address the underlying health system and infrastructure issues.”
5. “The data collected indicates that the program’s impact on reducing poverty in the target area is modest, but still significant, and further investment in complementary programs may be needed to achieve more substantial reductions in poverty rates.”
6. These conclusions are based on the evidence presented in the findings and represent the interpretation or explanation of the meaning of the findings. They help to provide insight into the impact and effectiveness of the program and can be used to make recommendations for improvement.

1.5 Recommendation

A recommendation is a specific action or set of actions proposed based on the findings and conclusions of the evaluation. Recommendations should be practical, feasible, and tailored to the needs of the stakeholders who will be implementing them. They should be supported by evidence and aligned with the goals of the program, project, or intervention being evaluated.

Recommendations often provide guidance on how to improve the effectiveness or efficiency of the program, project, or intervention, and they can help to inform decision-making and resource allocation. By presenting clear and actionable recommendations, evaluators can help stakeholders identify and prioritize areas for improvement, and develop strategies to address identified issues. Recommendations can also serve as a roadmap for future planning and implementation and can help to ensure that the program or initiative continues to achieve its intended outcomes over time.

Overall, recommendations are an essential component of the evaluation process, as they help to bridge the gap between evaluation findings and programmatic action. By proposing specific and evidence-based actions, evaluators can help to ensure that evaluation results are translated into meaningful improvements in program design, implementation, and outcomes.

1.6 Examples of Recommendation

Here are some examples of recommendations in M&E:

1. “To improve the effectiveness of the program’s training, the curriculum should be revised to better meet the needs of participants, with a focus on practical, hands-on learning activities.”
2. “To address the data quality issues identified in the monitoring and evaluation system, staff should receive additional training on data collection and management, and the system should be revised to incorporate additional quality control measures.”
3. “To build on the success of the program’s community mobilization efforts, further investments should be made in strengthening community-based organizations and networks, and in promoting greater community participation in program planning and decision-making.”
4. “To improve the program’s impact on maternal and child health outcomes, efforts should be made to address underlying health system and infrastructure issues, such as improving access to health facilities and training health workers.”
5. “To achieve more substantial reductions in poverty rates in the target area, complementary programs should be implemented to address issues such as economic development, education, and social protection.”

These recommendations are specific actions that can be taken based on the findings and conclusions of the M&E process. They should be practical, feasible, and based on the evidence presented in the evaluation report. By implementing these recommendations, development practitioners can improve program effectiveness and impact, and better meet the needs of the target population.

2. Why It Matters: Understanding the Importance of Differentiating between Findings, Conclusions, and Recommendations in M&E

Differentiating between findings, conclusions, and recommendations is crucial in M&E for several reasons. First, it ensures accuracy and clarity in the evaluation report. Findings, conclusions, and recommendations are distinct components of an evaluation report, and they serve different purposes. By clearly defining and differentiating these components, evaluators can ensure that the report accurately reflects the program’s strengths and weaknesses, potential areas for improvement, and the evidence supporting the evaluation’s conclusions.

Second, differentiating between findings, conclusions, and recommendations helps to facilitate evidence-based decision-making. By clearly presenting the evidence supporting the evaluation’s findings and conclusions, and making recommendations based on that evidence, evaluators can help program managers and policymakers make informed decisions about program design, implementation, and resource allocation.

Finally, differentiating between findings, conclusions, and recommendations can help to increase the credibility and trustworthiness of the evaluation report. Clear and accurate reporting of findings, conclusions, and recommendations helps to ensure that stakeholders understand the evaluation’s results and recommendations, and can have confidence in the evaluation’s rigor and objectivity.

In summary, differentiating between findings, conclusions, and recommendations is essential in M&E to ensure accuracy and clarity in the evaluation report, facilitate evidence-based decision-making, and increase the credibility and trustworthiness of the evaluation.

3. How to Identify and Distinguish between Findings, Conclusions, and Recommendations in M&E

Identifying and distinguishing between findings, conclusions, and recommendations in M&E requires careful consideration of the evidence and the purpose of each component. Here are some tips for identifying and distinguishing between findings, conclusions, and recommendations in M&E:

1. Findings: Findings are the results of the data analysis and should be objective and evidence-based. To identify findings, look for statements that summarize the data collected and analyzed during the evaluation. Findings should be specific, measurable, and clearly stated.
2. Conclusions: Conclusions are interpretations of the findings and should be supported by the evidence. To distinguish conclusions from findings, look for statements that interpret or explain the meaning of the findings. Conclusions should be logical and clearly explained, and should take into account any limitations of the data or analysis.
3. Recommendations: Recommendations are specific actions that can be taken based on the findings and conclusions. To distinguish recommendations from conclusions, look for statements that propose actions to address the issues identified in the evaluation. Recommendations should be practical, feasible, and clearly explained, and should be based on the evidence presented in the findings and conclusions.

It is also important to ensure that each component is clearly labeled and presented in a logical order in the evaluation report. Findings should be presented first, followed by conclusions and then recommendations.

In summary, identifying and distinguishing between findings, conclusions, and recommendations in M&E requires careful consideration of the evidence and the purpose of each component. By ensuring that each component is clearly labeled and presented in a logical order, evaluators can help to ensure that the evaluation report accurately reflects the program’s strengths, weaknesses, and potential areas for improvement, and facilitates evidence-based decision-making.

4. How to Communicate Findings, Conclusions, and Recommendations Effectively in M&E Reports

Communicating findings, conclusions, and recommendations effectively in M&E reports is critical to ensuring that stakeholders understand the evaluation’s results and recommendations and can use them to inform decision-making. Here are some tips for communicating findings, conclusions, and recommendations effectively in M&E reports:

1. Use clear and concise language: Use clear, simple language to explain the findings, conclusions, and recommendations. Avoid technical jargon and use examples to illustrate key points.
2. Present data visually: Use tables, graphs, and charts to present data visually, making it easier for stakeholders to understand and interpret the findings.
3. Provide context: Provide context for the findings, conclusions, and recommendations by explaining the evaluation’s purpose, methodology, and limitations. This helps stakeholders understand the scope and significance of the evaluation’s results and recommendations.
4. Highlight key points: Use headings, bullet points, and other formatting techniques to highlight key points, making it easier for stakeholders to identify and remember the most important findings, conclusions, and recommendations.
5. Be objective: Present the findings, conclusions, and recommendations objectively and avoid bias. This helps to ensure that stakeholders have confidence in the evaluation’s rigor and objectivity.
6. Tailor the report to the audience: Tailor the report to the audience by using language and examples that are relevant to their interests and needs. This helps to ensure that the report is accessible and useful to stakeholders.

In summary, communicating findings, conclusions, and recommendations effectively in M&E reports requires clear and concise language, visual presentation of data, contextualization, highlighting of key points, objectivity, and audience-tailoring. By following these tips, evaluators can help to ensure that stakeholders understand the evaluation’s results and recommendations and can use them to inform decision-making.

5. The Benefits of Clear and Accurate Reporting of Findings, Conclusions, and Recommendations in M&E

Clear and accurate reporting of M&E findings, conclusions, and recommendations has many benefits for development programs and policies. One of the most significant benefits is improved program design and implementation. By clearly identifying areas for improvement, program designers and implementers can make adjustments that lead to more effective and efficient programs that better meet the needs of the target population.

Another important benefit is evidence-based decision-making. When M&E findings, conclusions, and recommendations are reported accurately and clearly, decision-makers have access to reliable information on which to base their decisions. This can lead to more informed decisions about program design, implementation, and resource allocation.

Clear and accurate reporting of M&E findings, conclusions, and recommendations also supports accountability. By reporting transparently on program performance, development practitioners can build trust and support among stakeholders, including program beneficiaries, donors, and the general public.

M&E findings, conclusions, and recommendations also support continuous learning and improvement. By identifying best practices, lessons learned, and areas for improvement, development practitioners can use this information to improve future programming.

Finally, clear and accurate reporting of M&E findings, conclusions, and recommendations can increase program impact. By identifying areas for improvement and supporting evidence-based decision-making, development programs can have a greater positive impact on the communities they serve.

In summary, clear and accurate reporting of M&E findings, conclusions, and recommendations is critical for improving program design and implementation, supporting evidence-based decision-making, ensuring accountability, supporting continuous learning and improvement, and increasing program impact. By prioritizing clear and accurate reporting, development practitioners can ensure that their programs are effective, efficient, and have a positive impact on the communities they serve.