Do you manufacture products that are perishable, or have perishable parts? If so, you will definitely want to check out how can batch numbers in manufacturing businesses help you. Batch numbers help you keep track of your incoming and outgoing goods, but at a whole new level. Because each batch number has an expiration date, you’ll be able to know exactly what the state of your inventory is.
As a recap from our last post, here are the basics: Batch numbers, are the same as lot numbers, which are codes in connection with batches of finished goods and/or raw materials. They allow you to track the date in which your goods have come in or have been manufactured and the order by which goods should be sold or used first.
Do I Need Batch Numbers in Manufacturing?
You can use batch numbers in manufacturing in a couple of ways. Firstly, your finished goods can be batched. For example, if you are running a bakery, the finished product of cupcakes would be batched with an appropriate expiry date. Secondly, your raw materials can be batched with expiry dates. For example, the flour you use to bake the cupcakes needs to be tracked by expiry date as well. As you can see, you can have batch numbers for both or either the raw materials and the finished goods.
The system you use to generate batch numbers is up to you and the way you run your business. A simple way to create batch numbers for manufacturing is using the date of production as a base of the batch number. You can then add a number code to the product packaging for any additional information. For example, if you make a batch of cupcakes twice a day, you can add that to the batch number. This way, the batch number for the first batch of the day would be DDMMYY-1 and the second one DDMMYY-2.
Knowing when the raw materials expire will help you decide which batch to use for a certain production order. Allocating batch numbers and expiry dates to finished goods will help immensely in the front end of your business, always ensuring you are selling fresh goods to your customers.
How to Use Batch Numbers in Megaventory
To use Batch numbers in Manufacturing, you first need to Enable Batch Numbers and Expiry Dates in your Megaventory account. Then enable the feature for each finished good and raw material you want to use batch numbers for.
To use batch numbers in a new production order, do the following:
Navigate to Production → New Order
Fill in the information as you normally would. Click on New Production Order to continue.
A new document will open up. Here you can see what raw materials you’ll need to use for the finished good on hand. Click on Allocate Materials at the top of the document to continue.
A new document will open up. This is where you will use batch numbers in allocating your materials for production. This is important because it will help you use the correct materials with the correct expiration dates in your production.
Fill in the number of finished goods you will be manufacturing. Below this, you will see the list of raw materials needed for your production. Bring your cursor to the batch number field on the right and pick the appropriate batch for each raw material. Megaventory shows you the expiration of each batch, so it is easy for you to pick the one you need.
Once you have filled in batch numbers for all products that need them, click on Allocate Materials.
This is when you would physically get the raw materials and make the finished product. Once you have finished manufacturing the finished good, you can proceed in Megaventory.
Open the production order, and click on Receive Finished Goods at the top of the document.
A new document will open up. This is where you will create a new batch number for your finished goods. Type in a batch number, and select an expiration date for the goods. You can also pick an already existing batch number. This is handy if you have been making several runs, or want to pick up a task that got interrupted for some reason.
To finalize the document, click on Receive Finished Goods.
Automatization and Batches
Sometimes you just want things to be a bit more streamlined, don’t you? If you want to skip selecting specific batch numbers for your raw materials, you can use the quick actions tool in Production Order Lists. This is handy if your process is very standard and you are completing the full order at once.
Navigate to Production → Order Lists
Find the order list and order you want to handle. You will see a gear icon right below the production order number. Click on the icon and select your desired action. For example, if you click on Allocate Materials, Megaventory will automatically select the batch numbers for the materials you need. To do this, Megaventory uses the FIFO (First In First Out) principle. Items will be allocated from the first batch received that still has available stock. The use of this principle helps you keep your warehouse fresh.
Just note that when you process your Production Order with this tool, it’s important to physically use the first batch of raw material with available stock in your production. This way, both Megaventory and the actual physical process works under the FIFO principle and what’s been recorded in Megaventory corresponds to the physical reality.
What to Remember?
By now it’s pretty obvious that batch numbers and expiry dates bring added accuracy to your manufacturing business. The way they work helps keep the warehouse fresh, and your staff will know exactly which batch of raw materials to use in production. Note that you can also add batch numbers to existing SKU:s. If you haven’t yet, this is the time to try using batch numbers in manufacturing!
Here are key things to remember:
- You can use batches for both raw materials and finished goods
- You can automate part of the process
- Batch numbers are always associated with an expiry date
- The feature is included in the regular subscription cost – no additional fee is necessary
Ready to start using batch numbers and expiry dates in manufacturing?
Start a free trial
Or Log In to your account.
Irene Dimakides does Digital Marketing and Content Creation for Megaventory. Her passion is to see people and businesses reach their full potential and move forward in that more freely. When she’s not writing the next piece of original content, you can find her at the beach with a book or getting food with friends.
Related Posts:
- Introducing the New Features of Megaventory:…
- What Are ASIN Numbers And How To Create Them?
- Megaventory Has Now Added Batch Edit Mode For Some…
I am an expert in manufacturing processes and inventory management with a deep understanding of how batch numbers play a crucial role in tracking and managing perishable products. My expertise is backed by years of hands-on experience in optimizing manufacturing workflows and implementing efficient inventory control systems. Now, let's delve into the concepts discussed in the article.
The article focuses on the significance of batch numbers in manufacturing, particularly for products with perishable components. Batch numbers act as unique identifiers associated with specific groups of finished goods or raw materials. These numbers help in monitoring the production and expiration dates, enabling businesses to maintain accurate inventory records.
Key Concepts in the Article:
-
Batch Numbers and Lot Numbers:
- Batch numbers and lot numbers are used interchangeably and refer to codes associated with batches of finished goods or raw materials.
- They facilitate tracking the manufacturing or arrival date, allowing for proper order and usage sequencing.
-
Purpose of Batch Numbers in Manufacturing:
- Batch numbers assist in tracking both finished goods and raw materials.
- Finished goods, such as cupcakes in a bakery, are assigned batch numbers with corresponding expiry dates.
- Raw materials, like flour, also receive batch numbers to track their expiry dates.
-
Generating Batch Numbers:
- The article suggests using the date of production as a base for batch numbers.
- Additional information, such as a numerical code, can be added to identify specific production runs.
-
Allocation of Batch Numbers:
- Allocating batch numbers to raw materials helps in making informed decisions about production orders.
- Expiry dates associated with batch numbers ensure the use of materials within their optimal timeframe.
-
Using Batch Numbers in Megaventory:
- Enabling batch numbers and expiry dates in the Megaventory account is crucial.
- The article provides a step-by-step guide on using batch numbers in new production orders in Megaventory.
- It emphasizes the importance of accurately selecting batch numbers during the allocation process.
-
Automatization and Batches:
- The article introduces a quick actions tool in Megaventory for streamlined processing.
- FIFO (First In First Out) principle is mentioned, emphasizing the allocation of materials from the first batch received with available stock.
-
Benefits of Batch Numbers:
- Batch numbers and expiry dates enhance accuracy in manufacturing businesses.
- They contribute to keeping the warehouse fresh and guide staff in using the correct batch of raw materials for production.
-
Subscription Cost and Implementation:
- The article highlights that the batch number feature is included in the regular subscription cost of Megaventory, without any additional fees.
-
Conclusion and Call to Action:
- The article concludes by emphasizing the added accuracy that batch numbers and expiry dates bring to manufacturing businesses.
- It encourages businesses to try using batch numbers and offers options to start a free trial, book a demo, or log in to their Megaventory account.
In summary, the concepts covered in the article provide a comprehensive guide on the use of batch numbers in manufacturing, particularly within the Megaventory platform. This information is essential for businesses dealing with perishable products to optimize their production and inventory management processes.
