The 4 Most Important Emails You’ll Send to Your Awards Judges (2024)

The 4 Most Important Emails You’ll Send to Your Awards Judges (1)Communication is key throughout your awards program, regardless of whether you’re speaking to your own team, potential and current entrants, or, of course, your awards judges! Keeping connected through email is simple and offers you the ability to juggle the multiple aspects of your program without having to be disorganized.

But, when you conduct your awards program review, do you know the most important emails you’ll send to your awards judges? If not, there’s no need to panic because we’ve got you covered.

Asking Them to Judge

Initiating contact is the first email you’ll send to any potential judge, making it one of the most important messages you’ll create. The key idea is to keep things simple by briefly introducing your awards program, dates, what the program is about, and give a small glimpse as to what is expected of judges.

Of course, each judge that you email should be a prestigious, relevant choice. While mass mailing can be tempting, especially if you haven’t left yourself a lot of time to choose your awards judges, you don’t want to sacrifice the personal touch that can persuade some judges to join your panel.

Sample:

Subject: Invitation to Judge at the 2014 Yuppy Puppy Awards

Dear Joe Smith,

I’m writing to invite you to join us as a judge for the 2014 Yuppy Puppy Awards.

The Yuppy Puppy Awards is the world’s most renowned international award competition for dog boutiques. This year’s 10th annual Yuppy Puppy Awards will take place on November 1, 2014. Judges are expected to review all all submissions in person in Washington, DC on October 1, 2014.

I look forward to your response and thank you for your consideration.

Kind Regards,

Jane Doe

(202) 123-4567

Acknowledging Their Acceptance

Once your judges have accepted your invitation, you will be predisposed to celebrate (and by all means, do) but there are other emails waiting for you! Acknowledging their acceptance is the next crucial step, and will involve general training and further details.

Now, you might be wondering, “what kinds of details should I include?” Typically, you’ll set expectations for steps to come, such as training, as well as providing general terms to let them know what is expected from them as a judge. Additionally, you will want to assure them about key details such as what flight and hotel expenses are covered, what time judging is, as well as how to coordinate booking.

Of course, you should also notify them that more details will follow, giving them a more concrete idea of everything to follow:

Sample:

Subject: Thank You for Accepting Your Invitation to Judge at the 2014 Yuppy Puppy Awards

Dear Joe Smith,

I’m delighted to hear of your acceptance to judge at this year’s Yuppy Puppy awards and would like to provide you with further details regarding our program and what to expect.

We’ll cover your flight to Washington, DC as well as your stay at the Park Hyatt hotel on October 1, 2014. Judging is to take place that day from 8 a.m. until 5 p.m. To coordinate booking, you can expect to hear from Ryan Green.

More details will follow as the event date approaches. We’re honored to have you at this year’s awards and look forward to meeting you on October 1, 2014.

Kind Regards,

Jane Doe

(202) 123-4567

Reaffirm Important Information Before Judging

Your judges are busy, so it’s important to reaffirm important information as your judging time approaches. For you, this means emailing your judges to let them know about the general timeline of the event, high level judging rules, and the procedure of awards judging.

Specifically, the procedure should cover whether or not judging is online or in person. If online, it can be beneficial to send a video of how the system works so that there is no confusion when judging begins.

Sample:

Subject: Judging Information for the 2014 Yuppy Puppy Awards

Dear Joe Smith,

Below, you’ll find specific judging information regarding the 2014 Yuppy Puppy Awards.

The timeline will be as follows:

[insert your event’s timeline]

Additionally, we would like to provide you with our specific judging rules and criteria, which are as follows:

[insert judging rules and criteria]

We have also developed a specific judging procedure to streamline entry review between our judges. When you arrive on October 1, 2014, judging will proceed as follows:

[insert judging procedures]

If you have any questions, please feel free to let me know. Otherwise, we look forward to your arrival for judging.

Kind Regards,

Jane Doe

(202) 123-4567

Thank You

A short thank you goes a long way, especially when it comes to recognizing your judges for their hard work and time. Of course, a thank you should also include additional information like reminders for your awards gala that specifies dates and other necessary information.

This will not only help celebrate their hard work, but also the ability to include them in on recognizing the winners of your program. Additionally, their presence and your known gratitude can encourage them to participate in following awards programs if you desire, lending itself to the prestige of your program over time.

Sample:

Subject: Thank You for Your Participation in the 2014 Yuppy Puppy Awards

Dear Joe Smith,

Thank you for your dedication, time, and energy in judging the 2014 Yuppy Puppy Awards. We truly appreciate and would like to recognize your sacrifice by inviting you to our Awards Gala which is taking place on November 1, 2014 from 7 to 10 p.m. Flight and hotel accommodations will be provided.

Please let me know if you will be able to attend, and thank you again for your hard work.

Kind Regards,

Jane Doe

(202) 123-4567

Awards planning can be difficult, but it doesn’t have to be. By taking the right steps to choose prestigious judges and organizing your judges with effective, simple email communications, you can rest assured that your program will operate exactly as planned.

How have you used email to organize your judges in the past? Share your own experiences in the comments below!

The 4 Most Important Emails You’ll Send to Your Awards Judges (2)

The 4 Most Important Emails You’ll Send to Your Awards Judges (2024)

FAQs

The 4 Most Important Emails You’ll Send to Your Awards Judges? ›

-You helped us immensely in delivering this competition smoothly. -I have never seen such a judge who is never intimidated by any argument. Instead, you had stood firm on your decision. -Our hearts are grateful for giving us the luck to have you as the judge of this competition.

How do you assign judges in award force? ›

Adding judges individually
  1. In the Manage workspace, go to Users.
  2. Click New user.
  3. Add the judge's name, email address, and password.
  4. Under 'Account roles' select Judge.
  5. Save.
May 9, 2023

How do you thank the judges of competition? ›

-You helped us immensely in delivering this competition smoothly. -I have never seen such a judge who is never intimidated by any argument. Instead, you had stood firm on your decision. -Our hearts are grateful for giving us the luck to have you as the judge of this competition.

What is the judging panel? ›

A judicial panel is a set of judges who sit together to hear a cause of action, most frequently an appeal from a ruling of a trial court judge. Panels are used in contrast to single-judge appeals, and en banc hearings, which involves all of the judges of that court. Most national supreme courts sit as panels.

How do you invite judges to your awards contest? ›

Asking Them to Judge

The key idea is to keep things simple by briefly introducing your awards program, dates, what the program is about, and give a small glimpse as to what is expected of judges. Of course, each judge that you email should be a prestigious, relevant choice.

What is the nomination process for judges? ›

The Process

The President usually will consult with Senators before announcing a nomination. When the President nominates a candidate, the nomination is sent to the Senate Judiciary Committee for consideration. The Senate Judiciary Committee holds a hearing on the nominee.

How do you say your honor to a judge? ›

Address the judge only as “your honor” when addressing the judge in the courtroom. Refer to the judge as “the Court”, “his honor,” or “her honor” if you need to refer to the judge while addressing a witness or the jury. Stop speaking if the judge begins to speak.

What do you say to judges? ›

In person: In an interview, social event, or in court, address a judge as “Your Honor” or “Judge [last name].” If you are more familiar with the judge, you may call her just “Judge.” In any context, avoid “Sir” or “Ma'am.”

What is the best way to respond to a judge? ›

In most cases it is important to say "Yes, your honor" or "No, your honor." Using "your honor" is the easiest way to show respect and avoid offending your judge. Do not simply nod your head to answer a question. Maintain your composure. If you start to lose your temper or get angry, ask the judge for a brief recess.

What do best in show judges look for? ›

Dog shows are a process of elimination, where one dog remains undefeated at the end of the competition and is named Best in Show. Each dog is judged by how closely they compare to their specific breed's official standard and not against the other dogs in the ring.

What are the two types of judging? ›

There are two types of judgments; judgments that are discriminating, and judgments that are evaluative. Judgments that are discriminating (i.e. I prefer X over Y) reflect personal preferences and subjective opinions.

What appellate judges look for when they review a case? ›

Appellate courts review the procedures and the decisions in the trial court to make sure that the proceedings were fair and that the proper law was applied correctly.

How do you present an award script? ›

Presenting Awards
  1. Tell a story about the significance of the award.
  2. Pronounce names of the recipients correctly.
  3. Provide background on the recipient.
  4. Hold the award respectfully and hand it to the recipient as if it were a treasure.
  5. Wait to invite the recipient to the lectern until you formally introduce them.

How do you wish a judge in a competition? ›

Answer. The best greeting for judges in a speech contest is just to have a pleasant smile, and greet them (good morning/ good evening/ good afternoon) and also introduce yourself like my name is Eesh*tha... etc...

How do you get people to enter awards? ›

How to attract more entrants to your awards program
  1. Be clear about costs. Entering awards is a costly business. ...
  2. Be transparent and honest. ...
  3. Don't make it complex or daunting to enter. ...
  4. Establish your credibility. ...
  5. Provide value beyond the win.
Feb 7, 2020

How many votes does it take to confirm a federal judge? ›

Full Senate. Once the committee reports out the nomination, it is put before the full Senate for final consideration. A simple majority vote is required to confirm or to reject a nominee. Historically, such rejections are relatively uncommon.

What happens during the nomination process? ›

Today, in 48 states, individuals participate in primaries or caucuses to elect delegates who support their presidential candidate of choice. At national party conventions, the presidential contender with the most state delegate votes wins the party nomination.

What would cause a judge to lose his or her position? ›

Federal judges can only be removed through impeachment by the House of Representatives and conviction in the Senate. Judges and justices serve no fixed term — they serve until their death, retirement, or conviction by the Senate.

What not to say to a judge? ›

Do Not Exaggerate, Mislead, or State Anything Untrue. It goes without saying that you should never lie to a judge (that is perjury), but you should also avoid exaggerating the facts or misleading the court about any issue. Most judges can sense when a witness is stretching the truth, and they do not appreciate it.

How do you impress a judge in court? ›

6 Tips to Make a Good First Impression in Court
  1. Know the judge.
  2. Be organized with your paperwork.
  3. Dress Appropriately.
  4. Stay calm in front of the jury.
  5. Keep eye contact with the jury.
  6. Don't be late to court.

What are the best colors to wear to court? ›

The best colors to wear to court are conservative colors (e.g., white, light or dark gray, navy, dark blue, etc.) and avoid bright and loud colors. Make sure the color of your belt matches the color of your dress shoes.

How do you show respect to a judge? ›

Be polite and respectful to everyone. When you speak to the Judge, say “Yes, your honor” or “No, your honor.” • Sit up straight. Don't slouch in your chair. Try not to use slang.

How do you introduce yourself in front of judges? ›

When you speak start by introducing yourself and spell your last name slowly. For example, 'Your Worship my name is Jane Smith, spelled S-M-I-T-H. I am the [applicant representing myself, lawyer for…].”

How do judges decide who is telling the truth? ›

The judge wil often look to other evidence and witnesses to decide which party is telling the truth. If you have a case that involves domestic violence, having evidence to present that corroborates your version of the events can be especially important.

How do you deal with difficult judges? ›

Advocate by pointing out any contradictions the judge's ruling may have with legal precedent and the practical impact the court's ruling may have on your case and other similar cases. When you've made your points (and your record), quit before the judge turns angry or hostile.

Can a judge yell at you? ›

That was followed by her Texan colleague, Judge Melissa Bellan, who responded, "What if you're a judge who's yelled at another judge?" The lesson is that, apparently, judges will yell at anyone at any time, so get ready for it.

How do you win Best in Show? ›

In order to win “Best in Show” a dog must first be judged the best of many dog shows of its same breed competing in the show. Some breeds have more than 100 dogs entered. The winner of the breed moves on to the group judging.

What do jam judges look for? ›

Judging Criteria for Jams and Conserves

Clean, clear standard half-pint or pint canning jars only. No cracks, chips, or rust on jar. Recommended lid with good vacuum seal. Band free of rust and dents or other damage; clean and easily removed.

How do you know if you have a good character judge? ›

Theorizing about the good judge posits that a good judge should be knowledgeable about how personality relates to behavior, have high levels of cognitive ability and general intelligence, and be motivated to be accurate, among other characteristics (Funder, 1995; 1999).

What personality type are most judges? ›

Judges tend to be predominantly enterprising individuals, which means that they are usually quite natural leaders who thrive at influencing and persuading others. They also tend to be social, meaning that they thrive in situations where they can interact with, persuade, or help people.

What are the 5 criteria of judging? ›

Judging Criteria

A five-point scale is used to judge each criterion: 1 = poor/not addressed; 2 = fair; 3 = good; 4 =great; and 5 = exceptional.

What personality type is judging? ›

Judging (J) Personality

Preferring to consider their options ahead of time, personality types with this trait prefer clarity and closure, sticking with the plan rather than going with the flow.

What are the 3 ways appeals courts can decide cases? ›

Affirm (uphold) the lower court's judgment, Reverse the lower court's judgment entirely and remand (return) the case to the lower court for a new trial, or. Affirm in part and reverse in part the lower court's judgment and remand the case to the lower court to correct an issue (the part the appellate court reversed).

What are the 3 standards of review? ›

Federal appellate courts apply standards of review when examining lower court rulings or determinations from a federal agencies. There are three general standards of review: questions of law, questions of fact, and matters of procedure or discretion.

What happens if you lose an appeal? ›

After losing an appeal, the appellate court will typically affirm the original decision made by the lower court. In other words, the lower court's decision will stand, and the ruling will become final. In some instances, the appellate court may also modify the original decision instead of affirming it.

Who has the right to nominate judges? ›

The president has the power to nominate the justices and appointments are made with the advice and consent of the Senate. You can search for Supreme Court cases on Findlaw .

How are judges appointed in the court of federal claims? ›

How are judges appointed? The President of the United States, upon the advice and consent of the U.S. Senate, appoints judges to the court. 28 U.S.C. § 171(a) states that there shall be 16 judges that constitute the court.

How are military judges appointed? ›

The court has five judges, who are nominated by the president of the United States and confirmed by the United States Senate. Judges serve fifteen-year terms.

Who has the power to nominate a judge to take her place? ›

The United States Constitution provides that the president "shall nominate, and by and with the Advice and Consent of the Senate, shall appoint Ambassadors, other public Ministers and Consuls, Judges of the Supreme Court, and all other Officers of the United States, whose Appointments are not herein otherwise provided ...

Who has the power to judge? ›

Article III, Section I states that "The judicial Power of the United States, shall be vested in one supreme Court, and in such inferior Courts as the Congress may from time to time ordain and establish." Although the Constitution establishes the Supreme Court, it permits Congress to decide how to organize it.

What would cause a judge to lose their position? ›

Article III judges can be removed from office only through impeachment by the House of Representatives and conviction by the Senate. The Constitution also provides that judges' salaries cannot be reduced while they are in office.

What should be the most important considerations when filling judge and justice positions? ›

The most important considerations when filling judge and justice positions at the federal level should be the qualifications of the candidates, their judicial philosophy, and their ability to be impartial.

What are the 4 types of cases? ›

Types of Cases
  • Criminal Cases. Criminal cases involve enforcing public codes of behavior, which are codified in the laws of the state. ...
  • Civil Cases. Civil cases involve conflicts between people or institutions such as businesses, typically over money. ...
  • Family Cases.

What is the difference between a judge and a justice? ›

These distinctions can be difficult to keep straight. Trial and intermediate appellate court judges in most states and in the federal judicial system are called judges, while those on the highest courts are justices.

What three methods are used to select state judges? ›

The State Court System
  • election,
  • appointment for a given number of years,
  • appointment for life, and.
  • combinations of these methods, e.g., appointment followed by election.

What are Article 15 offenses? ›

Offenses Punishable Under Article 15

Sleeping on duty, disobeying military orders, disrespect to superiors, and underage drinking are examples of disciplinary infractions usually punished under Article 15. The circ*mstances surrounding the offense are factors for determining whether the charge is minor.

What are the 4 types of jurisdiction in the military? ›

There are four main types of jurisdiction (arranged from greatest Air Force authority to least): (1) exclusive federal jurisdiction; (2) concurrent federal jurisdic- tion; (3) partial federal jurisdiction; and (4) proprietary jurisdiction. Depending on your installation, more than one type of jurisdiction may apply.

Can a judge sentence you to the military? ›

First, military service is not offered as an option in place of charging you against the law, nor can it be offered as another option for your sentence or punishment. There are misconceptions that some judges may suggest military service rather than jail time, but the military branches don't accept this policy.

Who has more power than a judge? ›

However, this article is going to let you in on a little-known secret: in the vast majority of cases, the prosecutor has more power over the outcome of a criminal case that the judge.

What is nomination process? ›

Today, in 48 states, individuals participate in primaries or caucuses to elect delegates who support their presidential candidate of choice. At national party conventions, the presidential contender with the most state delegate votes wins the party nomination.

Who decides Chief Justice? ›

Like the Associate Justices, the Chief Justice is appointed by the President and confirmed by the Senate.

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